Faculty Guide to Tagging Announcements and Events on CAS360

Adding Dynamic Content (Blogs/Announcements; Events; Jobs; Resources)

Each of these types of content have similarities, but there are some differences as well. For ALL dynamic content:

  • Navigate to that section in the menu and select “Add New”
  • Enter a title 
  • For “Events” only, add location, start date/time and end date/time. If you have multiple sessions of the same event on the same day you should enter them as separate events.
  • Text: Below the title line is the main content box. Enter your text here as you would in Microsoft Word and format using the tools provided. You can add links, tables, images and videos. When adding images or videos you may select from the images in the existing media library or upload a file of your own. In the main content box there are no restrictions on media size.
  • Add a “Featured Image” and Logo Image. This is the image that will show up with the summary of the content on the various pages where it is placed and is separate from any images added to the main content box above. Images here should be at least 480×320 pixels. These images can also be chosen from the existing media library or uploaded as new images. When entering a new “Event” you are also offered the option to add a “Logo” image. For Events this is not necessary because we don’t display the content anywhere on the site in a way that uses the logo image.
  • Tags and categories: You should tag content “broadly” to make sure it reaches the widest possible audience while still being appropriate for the tags you are choosing. Tagging every possible option defeats the purpose of the site which is to deliver customized content to the audience. However, any tag which relates to the content should be used. Remember, tags serve two functions. First, they trigger content for custom emails and second, they locate content onto pages throughout the site. Every tag represents a page, but not every page is in use in the system and not every tag is available for users to select as part of their email preferences, so some tags trigger both email content and location, while others trigger one or the other (see notes below for each type of content).

 

Tagging a BLOG/ANNOUNCEMENT:

Audience: Select those you wish to see the content. Almost everything should be tagged to Students and Faculty. If “Students” is selected that means ALL students, please note you have the option to narrow the choice by class year as well. The “Parents and Families” tag is unique in the system and should only be selected if the content is relevant for ANY CAS family (not department or program specific) since choosing this tag will push the content into the emails of ALL parents regardless of their other preference selections.

Blog Categories: You MUST select one, but may select all that apply. This triggers only email content. If your announcement is appropriate for ALL students and faculty and you would like it to appear on the homepage newsfeed, be sure to select the “Homepage Newsfeed” blog category. If the content is specific to a department or program you can tag it to the appropriate pages under the “Departments and Programs” category below.

Academic Information: For Blogs DO NOT TAG ANY OF THESE

Academic Interests: You MUST select at least one, but may select all that apply. This triggers only email content.

Career Development: If the content of the blog has relevance to career development in any way, select ONLY the “Career Development Information” tag. Please do not select any of the other tags in this area.

Departments and Programs: This controls which department pages on the site will feature the blog you have created. Unless you are certain that another department would like this content featured, please tag content only to your department. If you are attempting to reach students with your content via email they are best reached using the Academic Interests tag group instead.

Experiential Learning: You may select all that apply. This triggers BOTH email content and page location.

Industries: This tagging group ONLY triggers emails (there are no content pages) and this group ONLY applies to job search/career interest.

Once you are done tagging, scroll to the bottom to preview, save a draft, or publish your content. Please be sure to set an expiration date for any content that is time dependent (please set blogs referring to events to expire the day after the event takes place).

 

 

Tagging an EVENT:

Audience: Select those you wish to see the content. Almost everything should be tagged to Students and Faculty. If “Students” is selected, please note you have the option to narrow the choice by class year as well. The “Parents and Families” tag is unique in the system and should only be selected if the content is relevant for ANY CAS family (not department or program specific) since choosing this tag will push the content into the emails of ALL parents regardless of their other preference selections.

Event Categories: You MUST select one, but may select all that apply, though for events it is best to select only the type that best represents your event. This triggers only email content.

Academic Information: For Events DO NOT TAG ANY OF THESE

Academic Interests: You MUST select at least one, but may select all that apply. This triggers only email content.

Career Development: If the event has relevance to career development in any way, select ONLY the “Career Development Information” tag. Please do not select any of the other tags in this area.

Departments and Programs: This controls which department pages on the site will feature the event you have created. Unless you are certain that another department would like this content featured, please tag content only to your department. If you are attempting to reach students with your content via email they are best reached using the Academic Interests tag group instead.

Experiential Learning: You may select all that apply. This triggers ONLY email content for Events.

Industries: This tagging group ONLY triggers emails (there are no content pages) and this group ONLY applies to job search/career interest.

Once you are done tagging, scroll to the bottom to preview, save a draft, or publish your content. Please be sure to set an expiration date for any content that is time dependent (please set blogs referring to events to expire the day after the event takes place).